source: anr/section-4.2.tex @ 35

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1\begin{description}
2\item[Project management structure]
3First of all, a good management requires that each task is assigned to a Task Leader.
4The Task Leaders assist the project leader in the technical organization, effort
5management, of the co-operation and the reporting of the progress. Each month the Task
6Leaders have to send to the project leader short update report with the
7main high-lights, major opportunities and treats according to the work-plan.
8Therefore, each Partner has the responsibility to monthly inform the task Leaders of the
9current development of the \ST it has in charge.
10COACH will be organized in 8 tasks whose interactions are presented in
11Figure~\ref{dependence-task}.
12
13\item[Scientific and Technical Reports]
14For every yearly and half period report, milestone or deliverable, a written progress
15report has to be provided by the task leader to coordinator for integration in the
16contractual reports.
17
18\item[Management of knowledge, Intellectual Property Right (IPR) and Results Exploitation]
19The partners will have to respect to work under the NDA constraints.
20Prior Intellectual Property remains property of the concerned partners.
21The exploitation of the results obtained in the project and by each partner involved in the consortium will
22follow the rules written the articles of the Consortium Agreement accepted and signed by
23each partner at most 6 months after the project kick-off.
24To manage the exploitation and dissemination plan within the project, six
25monthly meetings will analyze the intentions from the consortium (patent, publication...).
26
27\item[Management Tools]
28In order to permit a good management, before the kick-off meeting, the different partners
29will have to identify namely (and with their address, phone, fax and e-mail):
30\begin{itemize}
31  \item The financial and administrative person authorized and the legal person authorized
32or at least the scientific and technical.
33  \item A complete and detailed list will be communicated to each partner and to public
34  Authority.
35  \item Mailing lists used by the partners for the day to day communication.
36\end{itemize}
37Following the requests and the information received by the partner's representatives and
38their financial and legal department, a Consortium Agreement will be realized and will
39deal mainly with all aspects of the relationships between partners, including legal
40aspects, property rights and further exploitation of the results.
41Moreover, the management rules of the project will also be defined clearly in this major
42document (decision level, reporting systems, red flag cases).  A first draft of this
43document will be introduced to each partner during the kick-off meeting.
44
45\item[Project follow-ups]
46The basic communication between single project partners will be carried out by means of an Information System (web site), which will be developed and introduced at the very beginning of the project implementation.
47All scientific and administrative data related to the project will be collected and
48treated within a specific e-management plate-form accessible directly by the project web
49site by an individual login and pass-word.
50The web site will have a few levels of accessibility starting with completely free access,
51open to broad public up to internal materials available only for members of the consortium
52for the e-management area.
53This communication tools will permit to perform all the reports and to follow as well as
54possible all the tasks.
55
56\item[Project monitoring]
57For this project format and size, a 12 months review by ANR, based on a yearly progress
58report incorporating milestones reports and deliverables, seems optimum.
59The internal consortium meetings will be six monthly, including a kick-off meeting at the
60start of the project, in our eyes the most important of all, as it phases the partners for
61the start of the project on.
62\end{description}
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